Benefit Allocation Systems, LLC and its subsidiaries and affiliates (hereafter referred to as “BAS” “we” or “our”) is committed to respecting your privacy and strives to maintain the privacy and security of your personal information.
BAS is the developer of MyEnroll360, a web-based employee benefits administration tool used by employers who contract with BAS to communicate information to BAS for designated services. BAS offers MyEnroll360 as a software-as-a-service (SaaS) platform along with administrative support services for off-loading employer administrative processing, data interchange, reporting, call-center, among other, services.
The personally identifiable information (“PII”) in MyEnroll360 is provided by your employer or former employer in order for BAS to provide contracted services and/or provided by you to participate in a benefit offered by your employer/former employer. BAS collects, uses and discloses PII in MyEnroll360 at the direction of your employer/former employer to perform contracted services. If you wish to modify the information maintained in MyEnroll360 or if you wish to discuss your choice regarding the collection, use or disclosure of such information, you should contact your employer/former employer.
In addition to the PII in MyEnroll360 provided by your employer/former employer for BAS to perform contracted services, at times when using our website we may ask you to provide information about yourself. You may also input information into our site to participate in an employer-provided benefit.
This Online Privacy Statement addresses the privacy of the personally identifiable information you provide online, the PII provided by your employer/former employer, along with the information we receive through your use of our website. We reserve the right to amend, modify or supplement our privacy policy at any time in accordance with applicable law. We encourage you to read this Online Privacy Statement in full to learn how we treat your personal information and check back regularly for updates. We encourage you to discuss with your employer/former employer any questions you have about the information maintained in MyEnroll360, your desire to have your PII amended or corrected, and/or your rights with respect to our collection, use, sharing and disclosure of such information.
By using this site, you agree and consent to this Online Privacy Statement.
Awareness
BAS provides this Online Privacy Statement to make you aware of our online privacy policy and of the limited choices you can make about the way your information is collected and used.
What we collect
We collect personal information in various ways to better serve you. The information in MyEnroll360 is provided by your employer/former employer in order for us to provide contracted services. Sometimes the information is provided by you in order for you to participate in benefit provided by your employer/former employer.
When you visit our website, we do not ask for personal information besides user name and password. If you access our site using multi-factor identification (MFA), you may be asked to provide a telephone number. In addition, when using our site, we may ask for information such as your name, title, company, address, phone number, mailing address, email address, educational and employment information, and other relevant data if you correspond with us, request products, demos or services, apply for employment, or register to receive materials. If this information is already in MyEnroll360, we have obtained this information from your employer or former employer who authorized the use and collection of the PII.
When you visit our website, we automatically receive and record information from your computer and browser, including your IP address, software and hardware attributes and the website page you request. This information allows us to process your request correctly, to contact you should the need arise and to support your customer relationship with BAS.
In order to tailor our communications with you and continuously improve our products and services, we may also ask you to voluntarily provide us with information regarding your personal or professional interests, demographics, experience with our products, and contact preferences.
“Cookies”
We may collect and/or track information during your visit to our website through session-based “cookies” (small text files that are stored in the browser memory (not your PC’s hard drive) to identify your particular session in the site). Information may include, for example, (a) home service domain names, e-mail addresses, type of computer, and type of Web browser you use; (b) your e-mail address if you communicate with BAS or the site by e-mail; (c) information you knowingly provide in online forms, registration forms, surveys, etc. (including name, address, e-mail and other personal profile data); and (d) aggregate and user-specific information on which pages you access.
We may place cookies on your hard drives. Cookies can save data about you, such as your name, password, user-name, screen preferences, and pages viewed. When you revisit the site, we may recognize you by the cookie and customize your experience accordingly.
We use cookies to help us compile statistics about the usage of our website and to solve technical problems. Our use of cookies helps us improve content and personalize your user experience. However, by modifying your Internet browser preferences, you have the ability to accept all cookies, to be notified when a cookie is set, or to reject all cookies. You can also delete cookies from your computer. Please note that if you choose to reject all cookies or delete cookies, you will not be able to use those services or engage in those activities on our website that require the placement of cookies. For more information see www.allaboutcookies.org. This site uses Google analytics to help collect and analyze certain information about you.
Location Information
Any comment system on this site may use an opt-in geolocation service in accordance with a prevailing community standard such as HTML 5. Such geolocation opt-in ability is managed by your browser settings. If you opt-in to the geolocation service, your comments may be associated with your location, both internally within BAS and publicly on the site.
How we use it
BAS will use the information in your personal record in MyEnroll360 to perform services contracted by your employer/former employer. Such information will be used internally by BAS to perform services and may be shared externally if the services contracted by your employer/former employer directs the sharing of such information with third parties. We will share PII only with such third parties designated by your employer/former employer or third parties required for our business operations. Since our use of information is directed by your employer/former employer, you must contact your employer/former employer if you wish to place limitations on our collection, use or disclosure of such information.
BAS may use the information you provide when visiting our website to better understand your needs and provide you with better service. Specifically, we use your information to help you complete a transaction, to communicate back to you, to update you on services and benefits, respond to technical problems, and to personalize our website for you.
From time to time, we may use your information to contact you to provide you with marketing information we think would be of particular interest. We will give you the opportunity to opt out of receiving such marketing contact.
We also use information we collect for our internal purposes, in an aggregated form, to measure overall usage statistics, calculate the number of website visits, average time spent on the site, pages viewed, and other relevant data. We collect this information to measure the use of our website and to improve the content and processes of our website.
Who we share it with
BAS considers the personal information contained in our business records to be confidential. This includes the information you provide by visiting our website and the information you and/or your employer/former employer provides to BAS for the purpose of performing contracted services.
BAS will not sell, rent, or lease your personally identifiable information to others. Unless we have your permission or are required by law, we will only share the personal data you provide online with other BAS entities, your employer/former employer and/or business partners of BAS and/or your employer/former employer who are acting on our behalf for the uses described above and to provide services contracted by your employer or former employer. Any BAS entities and/or business partners who have access to PII on the website are governed by our privacy policies with respect to the use of data and are bound by appropriate confidentiality obligations or applicable law.
Access
Links to third-party websites on our site are provided solely as a convenience to you. If you use these links, you will leave our website. BAS has not reviewed all of these third-party sites and does not control and is not responsible for any of these sites, their content or their privacy policies. Thus, BAS does not endorse or make any representations about them, or any information, software or other products or materials found there, or any results that may be obtained from using them. If you decide to access any of the third-party sites linked to this site, you do this entirely at your own risk. We encourage you to read the posted privacy statement of any and every site you visit, whether you are linking from our site or browsing on your own.
Disclaimer
The information contained on our site, including blog entries and news alerts, is for informational purposes only. This site is not intended to be a substitute for professional legal, medical, financial, coverage or any other advice and should not be construed as such. BAS in no way represents or warrants that this site provides any advice or assurances.
This site uses original photography as well as licensed stock photography for illustrative purposes; not all persons depicted are BAS employees.
THIS SITE AND THE DATA, SERVICES, PRODUCTS, INFORMATION AND OTHER MATERIALS ON, IN AND MADE AVAILABLE THROUGH THIS SITE ARE MADE AVAILABLE “AS IS” AND “WITH ALL FAULTS” AND AT YOUR OWN RISK. BAS MAKES NO REPRESENTATIONS OR WARRANTIES, AND DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, WITH RESPECT TO THIS SITE INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Security
BAS is committed to ensuring the security of your information. To prevent unauthorized access or disclosure, maintain data accuracy, and ensure the appropriate use of information, we have put in place reasonable physical, electronic, and managerial procedures to safeguard and secure the information we maintain and collect online. However, you should understand that no transmission over the Internet is ever fully secure. We limit access to personal information about you to only those of our employees who we believe reasonably need to come into contact with that information to provide products or services to you or in order to do their jobs. We share your information to provide services contracted by your employer/former employer and ensure privacy and security provisions are in place with respect to those services. We use encryption when collecting or transferring sensitive data such as ePHI, PII, and credit card information. We urge you to take every precaution to protect your personal information any time you are on the Internet by changing your passwords often, using a combination of letters and numbers, and making sure you use a secure browser, among other measures.
Access to PII
You may obtain access to the information we hold about you by logging into MyEnroll360 with your unique user ID and password which will take you to our own individual record. If you desire changes to the information in our website, contact your employer/former employer.
Information from Children
BAS does not knowingly collect personal information from children under the age of sixteen (16) and does not wish to collect any such information. No one under the age of 16 should submit personal information through this site.
U.S. Based
This site is owned, managed and controlled from within the United States. BAS makes no representation that this site or any products, information or materials on or available through this site, are appropriate or available for use in other locations and access to them from territories where they are illegal is prohibited. Those who choose to access the site from other locations do so on their own volition and are responsible for compliance with applicable laws.
Amendment
BAS reserves the right to modify or amend this Online Privacy Statement at any time to reflect changes in activities that impact privacy by posting a revised Online Privacy Statement on our site. The changes will only affect the information we collect after the date of the change to our Online Privacy Statement.
If we are going to use your personal information in a way that is different from the Online Privacy Statement at the time of collection, we will try to contact you via email using the most recent information we have. If you have not given us permission to communicate with you, you will not be contacted, and we will not use your personal information in the new manner.
If you have comments or questions about our privacy policy, please send them to this email address: compliance@BASusa.com. You may also reach us at Benefit Allocation Systems, LLC, c/o General Counsel, PO Box 62407, King of Prussia, PA 19406.
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